Meeting Duration & Cost Calculator
Calculate how long a meeting will run and its cost based on attendee hourly rates.
📋 Meetings📐 Meeting Cost = Hourly Rates x Attendees x Duration
Start hour (0-23)
Start minutes
End hour
End minutes
Number of attendees
Average hourly rate ($)
Please enter valid values.
Formula & Reference
| Variable | Formula | Units |
|---|---|---|
| Meeting Duration & Cost Calculator | Meeting Cost = Hourly Rates x Attendees x Duration | hours / $ cost |
Step-by-Step Examples
Example 1
1-Hour Team Meeting
10:00 to 11:30, 8 people at $50/hr.
- Duration: 1.5 hrs | Cost: 8 x $50 x 1.5 = $600
✓ 1h 30m / $600
Example 2
30-Min Standup
9:00 to 9:30, 5 people.
- Duration: 30 min | At $45/hr: $112.50
✓ 30 min / $112
Example 3
All-Day Offsite
9:00 to 17:00, 15 attendees.
- 8 hours | At $75/hr: $9,000
✓ 8 hours / $9,000
Real-World Applications
Meeting Organizers
Know the real cost of meetings before scheduling.
Executives
Challenge meeting culture with dollar figures.
Productivity Coaches
Show teams the cost of unnecessary meetings.
HR
Calculate time invested in company meetings.
Common Mistakes to Avoid
⚠️
Default 1-hour meetings
Default to 30 minutes. Meetings expand to fill time (Parkinson's Law).
⚠️
No agenda
No agenda = unfocused = longer. Require agendas 24 hours before any meeting.
Frequently Asked Questions
Good meeting length? ▾
30 min: status updates. 60 min: problem-solving. 90 min maximum. 2+ hrs requires breaks.
Meeting cost to companies? ▾
Average company: $35K-$50K per employee per year on meetings. Amazon's two-pizza rule limits size.
Best meeting practices? ▾
Mandatory agenda. Essential attendees only. Start and end on time. Assign clear action items.