Time Card Calculator
Calculate total hours worked from clock-in and clock-out times across a week, with break deductions, overtime split, and gross pay.
⏰ People Ops📐 Total hours = Σ(clock out − clock in − breaks); overtime above threshold💼 Business
Day 1 hours worked
Day 2 hours worked
Day 3 hours worked
Day 4 hours worked
Day 5 hours worked
Weekend / extra hours
Unpaid break per day (minutes)
Days with breaks
Hourly rate
Overtime threshold (hours/week)
Overtime multiplier
Please enter valid values.
Formula & Reference
| Variable | Symbol | Formula | Units |
|---|---|---|---|
| Time Card Calculator | — | Total hours = Σ(clock out − clock in − breaks); overtime above threshold | hours and pay |
Step-by-Step Examples
Example 1
Standard Week with Overtime
8.5 + 9 + 8 + 8.75 + 10 hours, 4 weekend hours, 30 min break on 5 days, rate 24.50, 40 hour threshold, 1.5×.
- Gross hours = 48.25
- Breaks = 30 × 5 / 60 = 2.50 hours
- Payable = 45.75 hours
- Regular 40 × 24.50 = 980.00
- Overtime 5.75 × 24.50 × 1.5 = 211.31
- Gross pay = 1,191.31
✓ 45.75 hours, 1,191.31 gross
Example 2
No Overtime
8 hours across 5 days, 30 min breaks, rate 20.
- Gross = 40, breaks = 2.5
- Payable = 37.5 hours, all regular
- Gross pay = 750.00
✓ 37.5 hours, 750.00 gross
Example 3
Heavy Overtime
10 hours across 6 days, 30 min breaks on 6 days, rate 22, 40 threshold.
- Gross = 60, breaks = 3
- Payable = 57 hours
- Regular 40 × 22 = 880
- Overtime 17 × 22 × 1.5 = 561
- Gross = 1,441 · effective rate 25.28/hr
✓ 57 hours, 1,441.00 gross
Real-World Applications
Payroll Preparation
Time card totals feed directly into payroll, where errors are costly to correct after processing.
Overtime Compliance
Correctly separating regular from overtime hours is a legal requirement in most jurisdictions.
Break Deduction
Unpaid break time must be excluded from payable hours, and rules on when breaks are mandatory vary.
Labour Cost Tracking
Effective average hourly rate including overtime shows the true cost of extended hours.
Common Mistakes to Avoid
⚠️
Forgetting to deduct unpaid breaks
Paying for break time that should be unpaid inflates labour cost across every employee and every week.
⚠️
Applying a single overtime rule everywhere
Overtime thresholds and multipliers differ by jurisdiction and sometimes by role. Some regions use daily thresholds rather than weekly.
⚠️
Rounding time inconsistently
Rounding practices must be applied evenly and must not systematically favour the employer, which is restricted in many jurisdictions.
Frequently Asked Questions
How do I calculate total hours from a time card? ▾
Sum the hours worked each day, then subtract any unpaid break time to get payable hours.
When does overtime apply? ▾
Most commonly above 40 hours per week, though some jurisdictions use daily thresholds and others have different weekly limits.
What is the standard overtime rate? ▾
Time and a half is the most common, though double time applies in some jurisdictions for extended hours or specific days.
Should breaks be paid? ▾
It varies. Short rest breaks are frequently paid while longer meal breaks are often unpaid, but the rules differ by jurisdiction and sometimes by industry.
Do overtime rules vary by location? ▾
Substantially. Thresholds, multipliers, daily versus weekly calculation, and exemption categories all differ, so verify against local law.